Charles Elena was approached by event organisers from a leading tech company to bring its very first virtual event to life.
The collaboration created a digital platform that would re-imagine the event journey and immerse the audience in a phenomenal 3D experience.
The event brought together keynote speakers from the client’s partner companies with whom the audience could directly engage and interact. With our UX and UI capabilities, we brought the audience into a virtual experience that was informative, inspiring and authentic.
Account manager Creative director UX/UI designers Front-end developers 3D animators
Creative Direction Branding Ideation Moodboards Product Discovery UI/UX Post-production
Wireframes Prototypes User interface Event artwork Front-end development 3D environments Video assets
Creating a virtual community experience
For the virtual experience to remain authentic throughout, the online event needed to wholly avoid giving the users a basic website experience. We needed to create a virtual reality that would give the illusion of a real-life event and be fully immersive.
The main aim was to deliver an experience that was engaging and unique, during a time where these real-life events were not able to take place. The gap between technology, real-life experience, and human-to-human interaction needed to be bridged via an immersive experience where the digital and real-world could combine. Importantly, delivery of the experience was required within 3-4 weeks.
We created mood boards for the 3D experience to unify all the elements and create a seamless walk-through event to replicate that of a real one.
Adding single-family colour tones and modern looking furniture, we brought in a language of minimal yet professional into the event spaces.
Secondary effects, such as lighting into the interiors and textures of the furniture and materials, were enhanced. We also superimposed the real people onto 3D human models for a more authentic look. Such additions uplifted the atmosphere and maintained a professional ambiance that was engaging and exciting.
To further improve the user experience, we introduced conference opportunities throughout the booths so each booth would present something unique – much like a real event.
Live Speaker Room
To save the time of executives, the agenda was re-designed, offering them an option to jump straight into the keynote theatre (live speaker room).
Engaging event spaces
We provided an innovative solution in which our client could interact and engage with their audience in a time where real-life events are not possible.
After the live showcase, observational research was conducted, where most Charles Elena staff immersed themselves into the event and observed the live virtual event. We mapped out key observations into an audit that led us to deliver suggestions in the form of constructive feedback.
This audit eventually helped our clients to confidently produce more virtual events both internally and externally.
Over 500 live event attendees from around the world
12 keynote speakers
An additional 10+ virtual events delivered in 2020
Permanent user experience changes applied to the virtual platform for all future events
Supporting virtual communities and business throughout the COVID-19
“A critical factor in this was the use of a creative digital design agency which enabled us to apply a new way of storytelling. We engaged Charles Elena early in the process and they collaboratively worked with us to translate the win themes and our solution into creative messages and designed/implemented the approach to convey these messages.”