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Outlook Email

By 18 May 2021June 27th, 2021No Comments
Knowledgebase

Steps to setup an email account on: Outlook 2016 or 2019

To add an email account to Outlook 2016 or 2019 on Windows:

Step 1

  • To add an email address to Outlook 2016 or 2019 on a Windows computer, follow these steps:

Step 2

  • Tap the File tab in the upper left corner.
    • You’ll see a popout menu that allows you to add an account:

Step 3

  • Select Add Account.

Step 4

  • Please enter your email address here.

Step 5

  • To manually set up the account, click the ‘Advanced’ connection and check the box.

Step 6

  • Select the ‘Connect‘ button.

Step 7

  • POP or IMAP are the options. The IMAP protocol is recommended.

Step 8

  • You’ll need to enter your Incoming and Outgoing settings on the next tab.
    • Server — This is example mail server name. The example above uses imap.example.com for the incoming server. If you’d prefer a POP connection, you would use pop.example.com instead. The outgoing server is always smtp.example.com.
    • Make sure you only enter your mail servername.
      • Do not use a subdomain such as mail.example.com. You may get an insecure warning if you use the wrong mail hostname
  • Port — If you chose IMAP, the secure port is 993. For outgoing ports, use 465 or 587.
    • Port 465 with SSL is recommended, however, some email clients are unable to use this port.
    • If you are unable to use port 465, the next best option is port 587 using STARTTLS.
    • Encryption — SSL/TLS.
    • Require logon using Secure Password Authentication — Check this box.

Step 9

  • Then press the ‘Next’ button.

Step 10

  • Click ‘Connect’ after entering your password.

Step 11

  • If all went well, you’ll get a confirmation message.

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